Privacy Policy

1. Scope and responsibility

This policy describes the handling of personal information in connection with InboxLeaders.com’s website and Google Workspace, Microsoft 365, Azure tenant and pre-warmed inbox services. The company and service name is InboxLeaders.com. For privacy inquiries, email hello@inboxleaders.com. Its registered business details and address must be confirmed before this draft is finalized.

Where InboxLeaders.com determines why and how customer account information is used, it acts as a controller. Where it handles campaign or recipient data solely on a customer’s instructions, the customer remains responsible for that data and any required data-processing agreement.

2. Information you provide

When you contact us or place a service order, information may include your name, business email, company details, correspondence, chosen provider, inbox quantities, domain names and setup instructions. Only provide information needed for your request. Do not send passwords, payment-card details or recipient lists through the general contact form.

The website currently displays a checkout preview that does not collect payment and a demo contact form that does not send messages. Any future live checkout, account system or connected form must be reflected in this policy before launch.

3. Technical information and cookies

Website hosting and security services may process information such as IP addresses, browser and device information, requested pages, timestamps and error logs. The specific services, data fields and retention periods must be verified against the live configuration.

Browser storage may be used for essential settings, such as your display-theme preference. Any non-essential analytics or advertising technologies must be disclosed and, where required, remain disabled until you give consent. You can manage cookies in your browser; restricting essential storage may affect website preferences.

4. How information is used

Information relevant to an active service may be used to respond to inquiries, process agreed orders, configure domains and inboxes, provide support, maintain service security, investigate abuse and meet legal obligations. Data should not be used for unrelated purposes without an appropriate lawful basis and notice.

5. Legal bases

Where GDPR or UK GDPR applies, relevant legal bases may include performing a contract or taking steps at your request before a contract, complying with a legal obligation, legitimate interests such as service security and support, and consent where required. Legitimate interests must be balanced against your rights; consent can be withdrawn without affecting earlier lawful processing.

6. Service providers and disclosure

Delivering your selected service may require relevant setup information to be shared with Google, Microsoft, domain registrars, hosting providers or a sequencer you authorize. Each provider’s independent use of information is governed by its own terms and privacy policy. Any additional payment, support or analytics providers must be identified when connected.

Information may also be disclosed where lawfully required, to address fraud or security threats, or as part of a lawful business transfer with appropriate protections and notice. This draft does not establish a verified sale-or-sharing declaration; advertising and third-party practices must be reviewed before finalization.

7. Customer campaign data

You are responsible for the lawful collection and use of recipient information, the legal basis for outreach, required privacy notices and honoring objections and unsubscribe requests. Purchasing inbox infrastructure does not provide consent to contact a person. Do not submit campaign content or recipient data for support unless necessary and authorized.

8. Security and retention

Access to service information should be limited to authorized people and the purpose of the service. Customers must protect credentials and use available account-security controls. No internet transmission or storage system can be guaranteed completely secure.

Information should be retained only for the service purpose, legal obligations, resolving disputes or preventing abuse. Actual retention and deletion schedules, including provider backups and account closure, must be documented before this draft is finalized; no specific retention period is promised here.

9. International processing

Google, Microsoft and other providers may process information outside your country. Where a transfer is subject to legal restrictions, the parties must use an applicable transfer mechanism and required safeguards. Actual processing locations and safeguards must be confirmed for the selected service.

10. Your rights

Depending on your location and applicable law, you may have rights to access, correct, delete or receive a copy of your personal information, restrict processing, object to certain uses or withdraw consent. You may also complain to the relevant data-protection authority. These rights may be subject to lawful exceptions and identity verification.

For data controlled by an InboxLeaders.com customer, direct your request to that customer first. InboxLeaders.com should assist the customer where required by an applicable processing agreement or law.

11. Children and third-party websites

InboxLeaders.com is a business infrastructure service and is not directed to children. If you believe a child’s information has been provided, contact us so the issue can be investigated. Links to external services do not make InboxLeaders.com responsible for their privacy practices.

12. Updates and privacy inquiries

This policy may be updated as the service changes. The revision date will be updated, and material changes will be communicated where legally required. For privacy questions or rights requests, use the contact page for the available contact channels; the demo form itself does not submit requests. You can also email hello@inboxleaders.com directly.